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No.: CCMI-ST/
Date :
  DRM (C)-MMCT
  Sub: Inspection of Parcel office at station.   
  With reference to above, inspection of Parcel office at was done on date and following was observed:
Sr.No Particulars Remarks
1 Location
2 Counter Position
Total no of Outward counters available including spare counters
Total no of Outward counters operated
Total no of Inward counters available including spare counters
Total no of Inward counters operated
3 Cadre Position
Designation Cadre Actual Vacancy
CLS
CLC
Sr.CCTC
CCTC
Total
3.1 Staff working from other Station
3.2 Staff working at other Station
4 Total no. of Shifts operated
4.1 Deployment of Staff
Outward
Inward
Platform
5 a. Attendance register
b. Private cash register
c. Duty roster
d. Biodata register
6 Books and Registers
6.1 Stock Register:
1. Stock received from alongwith its acknowledgment slip?
2. PMS stationary details
3. Are there any discrepancies in the PMS stationary reported?
4. Forwarding note, parcel seals and labels availability
5. Other money value books
6.2 Other Registers
1. Cash Register
2. Loading Register
3. Unloading Register
4. Delivery Register
5. DD message Register
6. Wharfage Register
7. Demurrage Register
8. Reweighment Register
9. PMS Failure Register
10. Equipment Failure Register
11. Link Failure Register
12. Power Failure Register
13. Assurance Register
14. Supervisor charge Book
15. Daily position figures
16. Policy File
17. Inventory Register
18. Consignor/Consignee details (ID,Mob no)
6.3 Leasing Details:
1. Whether LOA of all the Leased SLR/VPU available? Give a brief description.
2. No of leased SLR/VPU Outward/Inward
3. Leasing Cash book
4. Leasing Delivery Book
5. Leasing re-weighment details
6. Other details of leasing
6.4 Cloak room:
1. Whether the Cloak room is manned by Railway staff or contract?
2. If on contract, details
3. If on contract, Whether medical certificate, online police verification submitted to CLS?
4. If on contract, rate list has been displayed?
6.5 LPO:
1. Last inventory done
2. Date of oldest parcel in LPO
3. Last auction done of LPO articles, Details
4. Other details
6.6 Forwarding notes are properly filled
6.7 Handling contract details and status of online police verification of handling contracts.
6.8 Details of other contract in Parcel office
7 Digital Payment details
8 HHT details:
1. Loading Unloading is being done with proper scanning of consignments in the PMS system?
2. Packing condition, Marking and Barcoding of consignment are being done properly
3. Inventory of unconnected and undelivered consignments is being maintained properly in the register
4. Over carried register maintained and the overcarried consignments are dispatched in first available trains
5. Delivery is being granted with the issue of Gate pass
6. Calibration certificate
9 Debit Position
10 T & P Register:
a. PMS
b. Furniture
11 Information display:
a. Operator name display
b. Working hours displayed
c. General Parcel rules
d. Parcel at a Glance
e. Other Information boards requirement
12 Fire extinguisher
13 CCTV
14 Any Civil/Electrical work required?
15 Statistics
15.1 Statistics details:
a. Balance sheet details
b. Fluctuation Register
c. Cumulative Register
d. Fluctuation details in brief. Reason for increase/decrease
16 Courrier book
17 Complaint Book
18 Other than PMS Stock position:
a. Charting paper
b. Printer Ribbon
19 Issues related to staff matters and amenities
20 Requirement of Furniture if any
21 AMC Contract details available with CLS?
22 TIA Inspection register, CMI inspection Register
23 Any other issues
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